By Kira Boyd, corps member serving at Gossler Park Elementary School
It’s a New Hampshire November. The trees are radiant shades of red and yellow, the air is cool and crisp, and harvest decorations are visible at nearly every business or residence. What does this mean? I’m convinced it means that the City Year New Hampshire “Honeymoon Phase” is over. Us first year corps members have been experiencing the “gradual release” of responsibilities for some time now; but the time has come for us to now fly on our own. Our time has come to plan and organize school events, to plan and organize and all things dealing with focus lists, and to organize our priorities. Notice a common theme? You guessed it! Its time to plan and organize (or simply, PLORG)! PLORG season has arrived!
PLORG season is in full effect for the Gossler Park team. My team is diligently preparing for our upcoming Literacy Night and Community Meeting. I have intently watched (and participated) as my team has carefully and strategically planned and organized our upcoming event. With two major happenings within one week of each other, it is essential that my team works together, remains organized, and industriously plans so that our events will facilitate a fun and engaging learning environment.
For some, planning is easy. For others, organization is a piece of cake. And then there are those whom neither planning nor organization is an easy feat. The helpful hints below can be used to assist you when PLORG-ing.
1.) Brainstorm. Do this as the first step in your planning process. Write down any ideas you may have—both silly and serious. You will be able to narrow down possible ideas from this point.
2.) Make schedules/deadlines. Giving yourself deadlines and adhering to a schedule will allow you to set your own pace as it pertains to achieving your end goal. When working with a group, set clear deadlines and hold everyone equally accountable.
3.) Prioritize. What is most important? Complete essential tasks first. If you are the leader of the group, delegate some of your priorities so that you do not get overwhelmed.
4.) Keep everything in one accessible location. Do this so that you remain organized. It makes life easier when everything you need is in one place!
5.) Communicate. Communication is key! Everyone involved in the process should know what is going on. Try to keep “surprises” at a minimum (sometimes they can’t be avoided). If they occur, communicate what is occurring and deal with it accordingly. Make schedules, deadlines, and goals known to the group!
These five steps are certainly not the only ways to successfully plan and organize; however they are helpful tips that will make your PLORG experience less of a headache.